Privacy Policy

how we handle data

Last updated: 5 September 2025

S.C. Vintisoft S.R.L., Bucharest, Romania. Contact: office@vintisoft.com.

1. Scope

This Privacy Policy applies to the website at vintisoft.com and any related contact or booking forms (the “Services”).

2. Data We Collect

Contact data you submit (name, email, phone, company) when you use “Contact,” “Get a Quote,” or “Book a meeting.”
Project information (project type, budget, timeline, brief, attachments) that helps us scope work.
Scheduling preferences (timezone, date preferences) to arrange calls.
Usage data such as pages viewed, device/browser info, and referrers (via cookies or analytics, if enabled).
Communication data (emails or messages you send us).

3. How We Use Your Data

To respond to inquiries, prepare quotes, and deliver Services.
To schedule meetings and send calendar invites.
To improve and secure our website and Services.
To comply with legal obligations and enforce agreements.

4. Legal Bases (GDPR)

Contract: processing needed to provide quotes, proposals, or Services you request.
Legitimate interests: site security, service improvement, and basic analytics.
Consent: optional marketing communications or non-essential cookies (where used). You can withdraw consent anytime.
Legal obligation: record keeping, tax, and compliance purposes.

5. Cookies & Analytics

We may use cookies and similar technologies to operate the site and understand usage. You can control cookies through your browser settings. If we implement non-essential cookies or analytics, we will request your consent where required and provide a cookie banner and/or detailed cookie list.

Service providers (e.g., hosting, email, analytics, scheduling) under confidentiality and data processing agreements.
Legal: to comply with law, enforce our agreements, or protect rights and safety.
We do not sell your personal data.

7. International Transfers

Where data is transferred outside the EEA/UK, we rely on appropriate safeguards (e.g., Standard Contractual Clauses) and assess partner practices where feasible.

8. Data Retention

We keep personal data only as long as necessary for the purposes described or as required by law. Factors include the nature of the engagement, legal retention periods, and the need to resolve disputes.

9. Your Rights (GDPR)

Access, correction, deletion, and restriction of your personal data.
Objection to processing based on legitimate interests.
Data portability (where applicable).
Withdrawal of consent at any time (for processing based on consent).

To exercise your rights, contact us at office@vintisoft.com. We may need to verify your identity.

10. Supervisory Authority

You can lodge a complaint with your local data protection authority. In Romania, this is the Autoritatea Națională de Supraveghere a Prelucrării Datelor cu Caracter Personal (ANSPDCP).

11. Security

We use reasonable technical and organizational measures to protect personal data. No method of transmission or storage is completely secure; we cannot guarantee absolute security.

12. Children

Our Services are not intended for children under 16. If you believe a child has provided us personal data, please contact us so we can delete it.

13. Changes to this Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date at the top of the page.

14. Contact

Questions or requests? Email office@vintisoft.com or write to Vintisoft SRL, Bucharest, Romania.

Note: This template is for general information and does not constitute legal advice. Please consult counsel to adapt it to your operations and tooling.